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Data Exchange
 
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Administration
Updated on 11/23/2018
iikoChain 6.2
List of Transactions
Direct link to topic in this publication:
Short NameNameDescriptionReason for Transaction
ADVPMNTAdvance payment of wagesD (Current settlements with employees) C (Money, cash)

Payment of an advance, sections:

  • Payment record
  • Consolidated wages report
  • Employee’s personal report
PAYSALEAcceptance of Payment under Sales OrderD (<Account specified in the payment window>, by default Money, bank) 
C (Undistributed revenue)
Payment accepted against a sales record (Finances > Acceptance of payments).
OPENBALInitial balanceD (Initial capital) 
C (<Assets or Liabilities group Account created with the initial balance>)
New account created with the initial balance in the Assets or Liabilities group.
INTRNSFInternal transferD (<Account of the storage where the goods were transferred to>) 
C (<Account of the storage where the goods used to be stored>)
The Internal transfer document submitted.
REFPREPAYRefund of PrepaymentD (Prepayment for orders) 
C (Trade cash registers)
Cash prepayment returned.
D (Prepayment for orders) 
C (Money, acquiring)
Bankcard prepayment returned.
D (Prepayment for orders) 
C (Money, non-cash)
Bank transfer returned.
D (Prepayment for orders) 
C (Current settlements with employees / Debt to Suppliers / Guest Deposits)
Bank transfer returned by a contractor.
RETURN Refunding
D (In case of the non-stock return, revenue account depends on the refund payment type. By default, it is  "Trade revenue without discounts." In case of the stock return – "Undistributed revenue") 
С (Refund account depends on the refund payment type)
Product return created in iikoFront
REVRETINVReturn invoice revenueD (Accounts payable to suppliers) C (<Account specified in the invoice as an expenditure account>, by default Other expenses)Return invoice submitted
RETINVReturn invoiceD (<Account specified in the invoice as an expenditure account>, by default Other expenses) 
C (<Storage from which the product is written off>)
Return invoice submitted
CUSRETURNCustomer return

D (Storage account where goods are booked in)

C (Account specified in the Expense account field of the return document, Product usage is set by default)

Customer return posted
REVRETURN 
Revenue return to customer

D (Revenue account specified in the return document, Trade revenue by default)

C (Account that depends on the customer type: Accounts payable to suppliers, Current settlements with employees or Guest Deposits)

Customer return posted
D (Revenue account depends on the refund payment type. By default, it is "Trade revenue without discounts.") 
C (Undistributed revenue)
Automatic customer return posted at the return creation in iikoFront
DAPaid amount, €D (Trade cash registers) 
C (<Account specified in the settings of the deposit type>)
Cash was deposited to a cash register.
Accounts specified in the settings of the deposit typeTransaction deposit performed (in iikoFront or iikoOffice).
ISRVReceiving servicesD (<Write-off account specified in the service acceptance record>) 
C (Accounts payable to suppliers)
The Service acceptance record submitted (in the Finances section).
ISVPPayment for servicesD (Accounts payable to suppliers) C (<Account specified in the service payment window>, by default Money, bank)Payment against Service acceptance record (in the Finances > Debt to Contractors section).
STATEMENTSBank statementAccounts specified in the Bank statementThe Bank statement was imported from an external system to iiko (the Finances section).
SALREVSales revenueD (Undistributed Revenue) C (<Account specified in the revenue accounting document>, Trade Revenue without Discounts, by default)

Sales order submitted.

The revenue account can be set up for some payment types and then, it is simply  
C (Trade revenue)

PAYODAcceptance of payment under outbound documentD (<Account specified in the payment window>, by default Money, bank) 
C (Accounts payable to suppliers)
Payment accepted against an expenditure invoice (Finances > Acceptance of payments).
SURPLUSCash register surplusD (<Account specified in the Charge shortage to account field>) 
Main Contractor (Manager who closed the shift)
С (Money issued, to be accounted for)
A surplus registered at the acceptance of a till shift: the amount is more than the one taken from the cash register (specified in the Amount actual field).
INVTR{Space}Inventory reconciliation

D (<Shortage Account, specified in the document>, Inventory shortage by default)

C (<Account of the storage where the inventory reconciliation has been carried>)

Inventory reconciliation submitted

Shortages registered.

D (<Account of the storage where the inventory reconciliation has been carried>)

C (<Shortage Account, specified in the document>, Inventory surplus by default)

Inventory reconciliation submitted

Surplus registered.

WDAWithdrawn amount.D (<Account specified in the settings of the withdrawal type>) 
C (Trade cash registers)
Cash has been withdrawn from the cash register.
Accounts specified in the settings of the withdrawal typeMoney has been handed over to a contractor (supplier/employee/guest).
OSRVRendering servicesD (Accounts payable to suppliers) C (<Revenue account specified in the service provision record>)The Service provision record submitted: automatic (when selling services via iikoFront) or manual (Finances).
OSVPPayment for servicesD (<Account specified at payment against a service provision record>, by default Money, bank) C (Accounts payable to suppliers)Payment against Service acceptance record carried out (Finances > Acceptance of payments).
CREDCredit revenueD (Current settlements with employees) C (Undistributed revenue)Non-cash contractor payment An employee paid on credit
D (Accounts payable to suppliers) C (Undistributed revenue)A supplier paid on credit
D (Guest deposits) C (Undistributed revenue)A guest paid on credit
D (Current settlements with employees) C (Undistributed revenue)When closing a till shift in iikoFront, an open order was forcibly closed by a manager at the expense of an employee.
INCPMNTIncentiveD (Wages)
C (Current Settlements with Employees)

Incentive Program activated

Bonus accrual rules are configured in the Employees (Administration) Incentive Programs section.

INVC InvoiceD (<Account of the storage where the goods were accepted as received>) 
C (Accounts payable to suppliers)
Purchase invoice submitted
VATINIncoming VATD (<Account specified as the VAT account in outlet settings>). 
C (Accounts payable to suppliers)

Purchase invoice submitted

VAT separation is defined in Outlet Settings.

VATSALESales VATD (Sales VAT) 
C (<Account specified as the VAT account in outlet settings>)

Expenditure invoice or Service provision record submitted.

VAT separation is defined in Outlet Settings.

D (Accounts payable to suppliers) C (<Account specified as the VAT account in outlet settings>)

Return invoice submitted

VAT separation is defined in Outlet Settings.

CASHSHORTCash register shortageD (<Account specified in the Charge shortage to account field>) 
Main Contractor (Manager who closed the shift)
С (Money issued, to be accounted for)
A shortage registered at the acceptance of a till shift: the amount is less than the one taken from the cash register (specified in the Amount actual field).
INVPAYPay invoiceD (Accounts payable to suppliers) 
C (<Account specified in the transaction>)
Invoice payment (Finances > Debt to Contractors).
ACCWGSAccrual of wagesD (Wages)
C (Current Settlements with Employees)

Wage accrued, automatically or manually, sections:

  • Employee’s Personal Report
  • Consolidated wages report
SUBSTRECSubstitution recordD (<Account of the storage where the end product shall be accepted as received>) 
C (<Account of the storage from which substituted ingredients shall be written off>)
Substitution record submitted
OUTPAY Making payment 

D (payment parameters)

C (payment parameters)

Scheduled payment registered, transaction created.
CASHSALECash salesD (Trade cash registers) C (Undistributed revenue)Cash payment.
D (Undistributed revenue) C (Trade cash registers)Order bill cancellation
PREPSALEPrepaid salesD (Prepayment for orders) C (Undistributed revenue)Order with prepayment closed
HOURPAYHourly payд

D (Wages)

C (Current Settlements with Employees)

Worked hours credited

INCPAY

Receipt payment

D (receipt parameters)

C (receipt parameters)

Scheduled receipt registered, transaction created.
COOKRECCooking recordD (<Account of the storage where an item or prepared component shall be accepted as received>) 
C (<Account of the storage from which ingredients of an item or prepared component shall be written off>)
Cooking record submitted
PREPAYPrepaymentD (Trade cash registers) 
C (Prepayment for orders)
Cash prepayment
D (Money, acquiring) 
C (Prepayment for orders)
Bankcard prepayment
D (Money, non-cash) 
C (Prepayment for orders)
Prepayment by means of a bank transfer.
D (Current settlements with employees) 
C (Prepayment for orders)
Cashier took an accountable prepayment
D (Current settlements with employees / Debt to Suppliers / Guest Deposits) 
C (Prepayment for orders)

Non-cash contractor payment

 

BONUSPremiumD (Wages)
C (Current Settlements with Employees)

Bonus accrued, sections:

  • Payment record
  • Employee’s personal report
  • Consolidated wages report
  • Employees (Logs) > Accruals/Deductions.
ShiftAccpShift acceptance

D (<Account to be payable by means of a bank transfer specified in the “Write off - To account” field at the first step of till shift acceptance>)

C (<Account specified in the Write off - To account field at the first step of till shift acceptance>)

Write-off account is changed in the first step of the till shift acceptance window.

Till shift accepted

D (<Account specified in the From account field>) 
Main Contractor (Manager who closed the shift)
С (Money issued, to be accounted for)

Debt repaid:

1) Write-off account «Money issued on account» is replaced with «Money, cash» on the second step of the till shift acceptance.

2) From the account “Money issued on account” card.

APPRECApportion RecordD (<Account of the storage where ingredients are accepted as received>) 
C (<Account of the storage from which the initial product is written off>)
Apportion record submitted
EXPENINVExpenditure invoiceD (Accounts payable to suppliers) C (<Account specified in the invoice for revenue accounting>, Sales revenue by default)Expenditure invoice submitted

REVEXPINV

 

Revenue of Expenditure InvoiceD (<Account specified in the invoice as an expenditure account>, Products consumption by default) 
C (<Account of the storage from which the product is written off>)
Expenditure invoice submitted
D (Accounts payable to suppliers) 
C (<Account specified in the invoice for revenue accounting>, Sales revenue by default)

Expenditure invoice submitted

Supplier specified in the expenditure invoice as a buyer.

D (Current settlements with employees) 
C (<Account specified in the invoice for revenue accounting>, Sales revenue by default)

Expenditure invoice submitted

Employee specified in the expenditure invoice as a buyer.

D (Guest deposits) 
C (<Account specified in the invoice for revenue accounting>, Sales revenue by default)

Expenditure invoice submitted

Guest specified in the expenditure invoice as a buyer.

COSTProduct COSTD (<Account specified in the document as an expenditure account, Products consumption by default>) 
C (<Account of the storage used to write off the products>)
Sales order submitted.
MANManual transactionAccounts specified in the account card.Manual transaction in the account card.
CASHCOLLCash collectionD (Money issued on account) Main Contractor (Manager who closed the shift) 
C (Trade cash registers)
Cash collection carried out at the till shift closing in iikoFront.
CORRCOSTCost adjustmentD (<Account of the storage where the cost adjustment has been carried out>) 
C (Negative storage balance adjustment)
Formed automatically at registration of credit received products to negative stock balance.
DISCOUNTDiscountD (Discounts granted) 
C (Trade revenue)
Sales order, Expenditure invoice or Return invoice submitted. Discount granted.
D (Trade revenue) 
C (Discounts granted)

Sales order submitted.

Surcharge appointed.

WOFFWrite-offD (<Write-off account specified in the write-off type>, Delete items with write-off by default) 
C (<Account of the storage from which the product is written off>)
Item is deleted with write-off on the House in iikoFront.
D (<Write-off account specified in the write-off record>) 
C (<Account of the storage from which the product is written off>)
Write-off record submitted
PNLTPenaltyD (Current settlements with employees) C (Wages)

Deduction:

  • At manual and automatic penalties.
  • At item cost write-off at the expense of an employee in iikoFront.
  • At inventory reconciliation. Penalties imposed on responsible employees for the discovered shortage of the goods on the storage.
CARDRevenue by cardsD (Money, acquiring) 
C (Undistributed revenue)
Bank card payment
D (Money, non-cash) 
C (Undistributed revenue)
Bank transfer
Voucher payment