Depending on the outlet’s type and the procedures in place, inventory reconciliation can be carried out:
- At the end of the day when cash registers are closed
- During the day without stopping the outlet’s operations
- For all items in storage
- For a group of goods
Inventory reconciliation during the day is the most challenging way to do it because sales orders (and, accordingly, product write-off records) are posted in iiko at the end of the day. As a result, real book balances are displayed at the end of the day. When inventory reconciliation is performed during the outlet’s operation, figures can be compared with the previous day (with sales for the current day not taken into account, there will always be shortages) or the end of the current day (with future sales for the current day not taken into account, which will always result in surpluses). A special setting, Include flow, configured at the second step of inventory reconciliation is designed to tackle this issue.
For details, see the Inventory Reconciliation in the Middle of the Day article.
Inventory reconciliation documents can be managed from Inventory Management > Inventory reconciliation. This will open a list of documents created over the past month. You can view documents posted earlier (by setting the required period in For period, from and to), download them in MS Excel format or create a new inventory reconciliation document.
Use shortcuts to fill up an inventory reconciliation document. Those are described in the Keyboard Shortcuts article.
To make performing a new inventory reconciliation more convenient, the results of the previous one can be printed out with groupings made by group name or category of prepared components (dishes) and goods. For this, double-click on the latest inventory reconciliation (at the first or second step) and select Form > Print (or Excel) > Print by group or Print by category. This will open a preview for the inventory reconciliation form with a list of registered prepared components (dishes) and goods that this form can be printed from.
All operations with the inventory reconciliation record (creation, change, deletion etc.) are recorded in the system and can be later monitored with video surveillance. To do this, select the document in question in the list and click Show changes. An Event Log will open for this document with the list of operations performed.
See also Data Collection Terminal.